What is a Representative Office?
A representative office (RO) is an office opened in a foreign market as a first step for establishing a business relationship with potential buyers or sellers. It is the least expensive and often easiest way to make contact with and establish a presence in the Chinese market. Opening a representative office allows companies to have an opportunity for first hand market research. However, representative offices are only allowed to conduct indirect operational services, such as: service promotion, market research, product introduction, quality control, among others. Generally, RO cannot engage in profitable activities or accept payment for services or issue receipts and cannot directly hire local employees.
1. Certification of Foreign Representative office parent company in China established for more than 2 years.
2. 1x Certificate of Incorporations or equivalent document certified by Chinese embassy or Chinese consulate.
3. 1x Copy of Articles of Association certified by Chinese embassy or Chinese consulate overseas
4. 1x Letter of authorization from parent company’s director (with Name and passport number) to authorize someone in China to sign the documents, certified by Chinese embassy or Chinese consulate.
5. Letter of Authorized Signatory: Parent company’s director (with Name and passport number) is the authorized signatory of that said company. This Letter of Authorized Signatory has to be certified by Chinese embassy/consulate.
6. 1x Passport copy of proposed China Chief Representative and other Representative(s) certified by Chinese embassy or Chinese consulate.
7. 1x Appointment letter of China Chief Representative and other Representative(s) certified by Chinese embassy or Chinese consulate overseas.
8. 1x Bank Reference Letter from investor’s bank to declaring good standing and certified by Chinese embassy or Chinese consulate overseas.
9. A brief summary of the operations of parent company and the China Representative office
10. China Chief Representative documents: resume. 6 photos [2 inch size] ; passport copy.
11. If there are Representatives to be stationed in China in addition to the Chief Representative, the resume, 2 pictures and passport copy of Representative(s) are required;
12. Documents provided by landlord of office in China: 2x original leasing contracts of the office premise to be used by the Representative Office (lease term should be at least 12 months); 2x certificate of real estate ownership, and 2x landlord identification
1. Apply for Registration Certificate with State Administration of Industry and Commerce (SAIC)
2. Chops made by Public Security Bureau (PSB)
3. Apply for Organization Code License by Technical Supervision Bureau (TSB)
4. Register with Local Taxation Bureau
5. State Administration of Foreign Exchange registration(SAFE)
6. Open Foreign Currency and RMB bank account
7. Register with Statistical Bureau